Development of a Sign-Out Tool to Improve Handoffs in Care

Sponsor

Brigham and Women's Hospital (Other)

Overall Status

Completed

CT.gov ID

NCT01398761

Collaborator

Partners Siemens Research Council (Other)

295

Enrollment

Location

Arm

5.9

Duration (Months)

49.6

Patients Per Site Per Month

Study Details

Study Description

Brief Summary

The purpose of this grant is to fund the research necessary to fully understand the impact of this sign-out tool on clinician workflow, quality of sign-out, and continuity of care. This information will inform exactly how Partners will move ahead with tools to improve handoffs in care (i.e., whether the prototype will be adapted further, adopted Partners wide, or abandoned in favor of other solutions). The investigators hypothesize that a web-based handoff tool improves provider satisfaction, the quality of written sign-outs, and measures of continuity of care compared with current handoff tools.

Condition or Disease	Intervention/Treatment	Phase
Continuity of Patient Care Workflow Quality of Signout	Other: Signout tool	N/A

Detailed Description

This study will attempt to answer the following questions:

What are the specific needs for clinical content among various clinical personnel (nurses, residents, and attendings) on different services at two different hospitals (MGH, BWH)?
How can IT support sign-out that facilitates interdisciplinary communication and yet preserves user-specific content among different clinical personnel?
Can a sign-out tool currently deployed at MGH be transferred to BWH using existing IT services and a minimum amount of local IS effort?
What will be the future needs of this tool so that it can fully access data from MetaVision once it is deployed?
How should the tool be further improved such that it optimizes user adoption, provider satisfaction and workflow, the quality of sign-out, and continuity of care?
Is it feasible for a future, refined version of this tool to be adopted across Partners acute care hospitals?

The study design is an observational, before-after pilot study. A multi-disciplinary steering committee and working group will be assembled to determine requirements and guide design in conjunction with HPM leadership, research staff, a Partners IS analyst, and MGH LCS personnel. The intervention will then be implemented on two services. Before and during implementation, several outcomes will be measured, including provider satisfaction and workflow, continuity of care, and quality of sign-out.

Deliverables will include the following:

Clinical and functional specifications for a new web-based sign-out tool
A prototype of the sign-out tool tested on 2 active clinical services, one each at MGH and BWH
A report of the impact of the tool on clinical care
Lessons learned regarding design and implementation that can be applied to more broad-based efforts
An update to the Sign-out White Paper with recommendations for action based on the results of this study The lessons learned will be applicable not only to Partners, but to other institutions (nationwide and worldwide) wishing to improve patient safety during handoffs in care.

Study Design

Study Type:

Interventional

Actual Enrollment :

295 participants

Allocation:

N/A

Intervention Model:

Single Group Assignment

Masking:

None (Open Label)

Primary Purpose:

Health Services Research

Official Title:

Development and Pilot Testing of a Web-Based, Multi-Disciplinary Sign-Out Tool to Improve Handoffs in Care

Study Start Date :

Jan 1, 2011

Actual Primary Completion Date :

Jul 1, 2011

Actual Study Completion Date :

Jul 1, 2011

Arms and Interventions

Arm	Intervention/Treatment
Experimental: Intervention nurses, residents, PAs, and attendings from the two pilot services	Other: Signout tool Electronic signout tool

Arm

Intervention/Treatment

Experimental: Intervention

nurses, residents, PAs, and attendings from the two pilot services

Other: Signout tool

Electronic signout tool

Outcome Measures

Primary Outcome Measures

Proportion of required data elements present [8 months]
The proportion of required data elements present in written/typed sign-outs during tool implementation.

Secondary Outcome Measures

Direct observations [8 months]
Time spent preparing and delivering sign-out will be compared before and after implementation of the sign-out using linear regression clustered by user.
User satisfaction [8 months]
Individual questions from the user satisfaction survey will be presented as medians with interquartile ranges on Likert-type questions and compared using the Wilcoxon rank sum test. A global satisfaction score will be derived by calculating the proportion of questions for which users were satisfied or very satisfied, and compared using linear regression. Results of the continuity of care survey will be analyzed similarly.